Workspaces

The Workspaces page enables you to search for workspaces using various search criteria, and perform the following actions to manage workspaces:

  • Verify user access rights for the selected workspace using the Check Effective Access feature.

  • Verify user access rights based on the groups assigned in the Access Control List (ACL) using the Security feature.

  • View the details of a workspace using the View feature.

  • Copy a link to one or more workspaces using the Copy Link option.

  • View generic table options in UI overview section.

Searching for workspaces

  1. Select Workspaces. The list of default search fields appears as shown in the following figure:

    Figure: Workspace page
    images/download/attachments/65983209/Screen_Shot_2019-04-12_at_5.34.20_PM.png

  2. Enter the filter parameters in the search bar to retrieve the workspaces.

    NOTE:

    • To add more search criteria, selectimages/download/thumbnails/65983209/Screen_Shot_2019-01-15_at_3.23.49_AM.png .

    • With the Search button enabled, the images/download/thumbnails/65983209/Screen_Shot_2019-01-16_at_5.31.36_PM.png option is displayed; select it to reset the search criteria.

  3. Select Search. All the filtered workspaces are listed.

    NOTE:

    • Search results are limited to maximum of 5000 items.

    In the preceding figure, the Hide Search Criteria toggle option is displayed.

    • To hide the search criteria and focus only on the list of filtered documents, select Hide Search Criteria.

    • Selecting Hide Search Criteria changes it to Show Search Criteria. Select this to view the search criteria list.

Checking Effective Access

To verify the access rights of a user for a selected workspace, use the Check Effective Access option. It evaluates all permissions (container default security, access permission, group memberships, and role abilities) and is available on the:

  • Ribbon bar: Select a workspace to see this option on the ribbon bar.

  • Kebab menu: Select the images/download/thumbnails/65983209/elipse.png icon adjacent to each workspace to see this option.

  • Context menu: Right-click a workspace name to see this option.

Use one of the preceding options to check the effective access of the workspace .

  1. Right-click a workspace and select Check Effective Access. The following dialog box appears:
    Figure: Check Effective Access
    images/download/attachments/65983209/Screen_Shot_2019-04-12_at_6.08.56_PM.png

  2. Enter a Username or ID. A suggestion list appears.

  3. Select a user. You see the access right of the selected workspace.

Verifying security

To verify access permissions for the users and groups assigned in the Access Control List (ACL), you can use Security option. It is available on the:

  • Ribbon bar: Select a workspace to see this option on the ribbon bar.

  • Kebab menu: Select the images/download/thumbnails/65983209/elipse.png icon adjacent to each workspace to see this option.

  • Context menu: Right-click a workspace name to see this option.

Right-click a workspace and select Security. The security details for the workspace is displayed. The following figure gives you one such example:
Figure: Security
images/download/attachments/65983209/Screen_Shot_2019-04-12_at_6.17.11_PM.png

Viewing workspace details

To view the details of a workspace, use this View option. It is available on the:

  • Ribbon bar: Select a workspace to see this option on the ribbon bar.

  • Kebab menu: Select the images/download/thumbnails/65983209/elipse.png icon adjacent to each workspace to see this option.

  • Context menu: Right-click a workspace name to see this option.

  • Clickable link: I n the Doc #/Version column, select a workspace.

Use one of the preceding options to view the following workspace details:

  • Library

  • Name

  • Owner

  • Created On