iManage Work enables users to share iManage Work documents by email. You can specify an email template for all emails that are sent. Ensure that the template file name is mailtemplate.oft. Alternatively, you can customize the mailtemplate.oft file that gets created in the %AppData%\Roaming\iManage\Work\Templates folder when you share the link to an iMange document and/or the document using the Outlook in your machine. For more information, see Customizing Email Templates.
The email template is applied when sending links or both documents and links using:
iManage Work panel in Microsoft Outlook
iManage Work web client
Microsoft Office (the Send iManage Link option on the ribbon bar and the File > Share > Email > Send iManage Link option)
To upload your email template:
In iManage Control Center, select Client Setup.
On the Office tab, select Email Templates and then select . The Add File page appears.
Select Browse to upload the mailtemplate.oft file, and select Save. The file is added under Email Templates.
Restart the server to ensure that the file is downloaded to the client machines in the correct format.
The file is downloaded and made available in the client machines in the %AppData%\Roaming\iManage\Work\Templates\<server name> folder.
(Optional) Repeat the procedure to upload different customized templates for each iManage Work Server.
Creating localized email templates
You can create localized email templates and upload them as specified above. To create localized email templates:
Save the template according to the following naming convention:
Do not edit or change this part of the template name.
This is the Microsoft culture name. The syntax for this element is:
- languagecode is the two-character language code, derived from ISO 639-1
See http://www.loc.gov/standards/iso639-2/php/code_list.php for a list of ISO 639-1 language codes.
- countryorregioncode is derived from ISO 3166 and usually consists of two uppercase letters, or a BCP-47 language tag.
See https://www.iso.org/obp/ui/#search/code/ for a list of ISO 3166 language codes. The relevant codes are listed under Alpha-2 codes.
Examples of language tags are:
ISO 639-1 Code-ISO 3166 Alpha-2 code
Upload the template to the iManage Control Center.
Mail templates are downloaded by the iManage Work client automatically. If a localized email template is available for a user's Windows display language, the template will be used, in favor of the default generic mailtemplate.oft.