When you preview a video in a workspace (also called a matter, depending on your configuration), the next-generation iManage platform plays the file in your browser. An automatically generated transcript appears alongside the video. After the feature is turned on, transcription happens automatically.
Transcript generation isn’t instant. Processing time depends on the length of the recording: approximately one hour of processing for each hour of recording, and longer when the system is busy. If you open Preview before processing finishes, the transcript panel is empty. Check back after the file has had time to process.
The transcript is time-stamped and searchable. You can find specific moments in a recording by what’s said, instead of scrubbing through the timeline manually. This feature is especially useful for meeting recordings, depositions, and training sessions, because you don’t need to watch or listen to the entire file.
Transcription is processed securely in your iManage Cloud region. Your data is never shared with third parties or used to train models. Your transcript follows the same ethical walls and workspace permissions as the source video file. It’s also encrypted and retained according to the same data governance standards as the original media.
NOTE: Video transcripts are part of the Productivity AI bundle. To use them, you must also turn on the Media Transcription feature flag in iManage Control Center.
Supported formats
The following table lists the supported video formats.
Table: Supported media formats for transcription
Media type | Supported formats |
|---|---|
Video | MP4, WEBM, MOV, OGG |
The maximum file size is 4 GB, and transcripts are supported for recordings up to 6 hours long.
Transcripts are generated using the OpenAI Whisper automatic speech recognition model, which can transcribe speech in 99 languages. These transcription languages are separate from the display languages supported by the next-generation iManage platform.
Preview a video and open its transcript
In a workspace or folder, find the video file you want to review. Depending on your configuration, workspaces may also be called matters. The document list displays a type indicator, such as MP4 or WEBM, for each file.
Select the file name to open it in Preview. Playback controls appear at the bottom of the player, including play and pause, volume, playback speed, and full screen.
In the right panel, select Transcript. The transcript panel opens next to the video and shows the automatically generated text, broken into segments with a timestamp for each.
The automatic transcript is searchable globally, not just in the transcript panel, according to the access permissions of the video file.
Search and browse the transcript
Use the Search transcript field at the top of the panel to find specific words or phrases. Matching segments scroll into view.
Select a timestamp in the transcript to move video playback to that point in the recording.
Scroll through the transcript independently of the video to read ahead or review earlier segments.
Save the transcript as a related document
Select Save as Related Document at the top of the transcript panel to store the transcript as its own document, linked to the source video. The saved document makes the transcript text searchable and shareable on its own, separate from the video file.
Additional preview options
Select the Expand panel icon in the upper-right corner of the preview to open the transcript in a wider, side-by-side layout. The wider layout is useful when you review longer recordings.
While you review the recording and its transcript, standard document actions remain available from the toolbar above the player. These actions include Download, Copy, Upload New Version, Versions, and Add to My Favorites.