From 10.12.0 onward, iManage Drive can now automatically offload files and remove the encrypted file data from file storage, if it isn’t accessed within iManage Drive by a user who is using iManage Drive. A file is considered as accessed if it is downloaded, updated, renamed, or moved for a defined interval.

Administrators have to set auto_offload_files to enabled in admin_settings.yaml file to allow iManage Drive to offload inactive files.

Administrators have to specify the inactive time interval value in the auto_offload_files_min_inactive_time admin setting. The valid values are d (day), h (hour), m(minute), or s (second). iManage Drive checks for files that are inactive for the period specified in the auto_offload_files_min_inactive_time admin setting and then offloads the files from iManage Drive and removes the encrypted file data from file storage. The default value is 30d.

For example, if the auto_offload_files_min_inactive_time is set to 30d, then iManage Drive checks and offloads all the files that are inactive for 30 days and removes the encrypted files from file storage.

Administrators can also specify the frequency for how often iManage Drive should check for inactive files using the auto_offload_files_frequency admin setting. The valid values are d (day), h (hour), m (minute), or s (second). The default value is 1d.

For example, if the auto_offload_files_frequency is set to 1d, then iManage Drive checks for inactive files once every 24 hours.

For more information about these admin settings, contact your administrator.