Removing users or groups
Select the required items.
From the right-click context menu or toolbar menu, select Edit user/group permissions.
The Edit user/group permissions dialog appears.Select Remove from the drop-down list available next to the search box.
Figure: Removing users or groupsIn the search box, type the user(s) or group(s) name to look-up and remove.
Select Next. The exceptions and settings available are explained here.
Select Apply. The status of all Edit user/group permissions actions can be seen in the
Notifications panel accessible through the bell icon . Selecting the number of items in a completed job within the Notifications panel opens
the Report: Edit user/group permissions dialog.
To download a report containing details of each item updated as part of the Edit user/group permissions operation in a .csv format, select Download Report. Permission changes requested as part of the Edit user/group permissions operation are also listed in the beginning of the report. You can also view the Properties of items updated by selecting the document number in the Report: Edit user/group permissions dialog.
Options available under Exceptions and Settings
Security Tier |
Options |
Action |
Private Items |
Skip items "Private" only to me |
Selecting this option does not
updates the security of
items whose
default security is Private and only you as an Author or Operator of the items can access.
|
Skip "Private" items with shared access |
Selecting this option does not updates the security of items whose default security is Private, but also visible to specific users/groups who are in the security list. |
|
Document versions |
Change all versions |
Selecting this option updates the security of all versions of the documents to which you have Full Access rights. |
Change only selected version |
Selecting this option updates the security of only the selected/specific version of the documents. |
|
Multi-location files |
Skip |
Selecting this option does not update the security of documents referenced in multiple locations. |
Change Security |
Selecting this option updates the security of documents referenced in multiple locations. |
When performing a bulk update action and its outcome on an individual item, based on the current security/state of the item is as explained below:
Status |
Reason |
Description |
Succeeded |
Security changes requested |
All security changes requested were successful for the document. |
Skipped |
Nothing to update |
Security changes requested already being present in the document. |
|
No record found |
|
|
In use by other users |
The document is in use by another user. |
|
Insufficient permissions |
You do not have permissions to change the security (Full access required). |
|
Due to multiple locations settings |
Documents referenced in multiple folders are skipped since Multi-location files is not selected under Exceptions and Settings. |
|
Due to private item settings |
Private documents are skipped since Skip "Private" items under Exceptions and Settings was selected. |
Failed |
Exception |
Failed to update security due to an exception. |