User status icons

iManage Work displays the status of a user or group using two overlay icons:

  1. Disabled (images/download/thumbnails/103564079/Screenshot_2020-11-23_at_6.02.43_PM.png ) : Disabled users are those whose accounts have been deactivated. After deactivation, they do not have the permission to access an existing item and cannot be given access to a new item in iManage.

  2. External (images/download/thumbnails/173910205/Screenshot_2020-11-23_at_6.02.12_PM.png ) : External users are those who cannot see items unless they have explicit permission. While most users can see items that have a default security of Public/View, external users have to be given explicit permission to allow them to view or interact with any items.


The overlay icons are displayed in the following areas:

  • Properties panel

  • Security Details panel

  • Permissions List

  • User/group lookups when adding to an item's permission (disabled users are excluded from permission lookups)

  • Author/Operator facets in Filter panels


Table: User Status

Location

Figure

User status in Properties panel

images/download/attachments/103564079/User_Status_in_Properties_panel_.png

User status in Security details panel with
permissions list

images/download/attachments/103564079/User_status_in_security_details_panel.png

User/group lookups

images/download/thumbnails/173910205/User_Group_look_ups.png

Filter facet

images/download/attachments/103564079/Filter_facet.png