iManage Share provides a secure, cloud-based sharing solution, that ranges from secure email attachments to large file exchanges, and even shared collaboration folders. iManage Share enables users to access their private and shared content. It also enables the company administrators to govern user access and company content. 

iManage Work integration with iManage Share provides the fastest and easiest way for professionals to share content with users outside their organization.

NOTE:

Modifications to the settings on this page may take up to four hours to take effect.

Administrators must perform the following steps to integrate iManage Share with iManage Work:

  1. In iManage Control Center, select Settings in the left pane and then select Applications.
  2. Select Add Application. The Add Application dialog box appears.

  3. From the available list of applications, search for and select iManage Share.
    Figure: Add Share application

  4. Select Authentication. The following dialog box appears displaying the configuration:
    Figure: Authentication configuration

    Allow Refresh Token: Allow the application to obtain a new access token when it expires, without prompting the user for authentication.
    Access Token Expiry: Set the duration of inactivity allowed, in minutes, before invalidating an access token of a user.

  5. Select Access, then select from one of the following options:
    All Users: Select this option to allow all users within your company to use this application.
    Custom: Select this option to allow specific users or groups to use the application. Selecting this option provides the administrator with a search tab to add the desired users or groups.

  6. Select Settings. The Settings dialog box appears. 

    Figure: Sample Settings  

    Enter the following information:

    Table: Application settings

    Setting name

    Description

    Company ID

    Enter the unique 32 digit alpha numeric ID of your iManage Share company. Administrators can access this ID on the iManage Share web portal under Settings > Company Profile. 

    Domain

    Based on your geographical location, enter one of the following iManage Share URL:

      • US: www.imanageshare.com
      • UK: www.imanageshare.co.uk
      • Asia: www.imanageshare-au.com
      • EU: www.imanageshare-eu.com
      • Canada: www.imanageshare-ca.com

    (Optional) Share Folder Name Format

    Specify the format for the default name of the first Shared Folder in a workspace. For an example, see the following syntax:
    %C1ALIAS%-%C2ALIAS%.%WORKSPACE_NAME% translates to CUSTOM1-CUSTOM2-Workspace Name

    (Optional) Inherit Workspace Security 

    Enter one of the following values:

      • Yes (default): To add users from the Workspace Security in iManage Work to the Shared Folder with equivalent rights in iManage Share.
        OR

      • No: To not add users from the Workspace Security in iManage Work to the Shared Folder.

        NOTE:

        If the Automatically create a user when sharing a folder to an email address which does not already have a user account option is enabled in iManage Share, iManage Work users who do not have accounts in iManage Share are automatically created.

    (Optional) Share Folder Tab Name

    Specify a name for the grouping of iManage Share folders under a tab in iManage Work. You can name the tab as desired.

  7. Select Review. A dialog box appears listing all the settings configured. Administrators can perform one of the following actions:
    1. Select the Enable Application toggle switch to make the application immediately available to users.
    2. Select Finish and enable the application later.

NOTE:

iManage Work users can use the Copy to Share Folder option in iManage Work only when they have selected documents from a single iManage Work library. If they select documents that are in different iManage Work libraries (such as in Recent documents or from a list of search results), the Copy to Share Folder option is disabled. In this scenario, users must copy each document to Share individually.

Enabling iManage Share menu options in iManage Work

After integrating iManage Share with iManage Work, administrators must enable the iManage Share menu for documents and emails.

Enabling iManage Share for the documents context menu:

  1. In iManage Control Center, select Web Client and then select CONTEXT MENUS.
  2. In the CONTEXT MENUS page, select Documents tab.
  3. Select Share. A dialog box appears with the the Add option.
  4. Select Add and the following iManage Share actions are displayed:
    • Send Secure Link
    • Copy to Share Folder
  5. Choose the preferred iManage Share actions you wish to enable. After you have added the desired Share actions, select .
  6. Select Save to complete.

Enabling iManage Share for the emails context menu:

  1. In iManage Control Center, select Web Client and then select CONTEXT MENUS.
  2. In the CONTEXT MENUS page, select Emails tab.
  3. Select Share. A dialog box appears with the the Add option.
  4. Select Add and the following iManage Share actions are displayed:
    • Send Secure Link
    • Copy to Share Folder
  5. Choose the preferred iManage Share actions you wish to enable. After you have added the desired Share actions, select .
  6. Select Save to complete.

NOTE:

After adding the iManage Share actions, use to change the order of the actions appearing in the Share context menu.

iManage Share provides a secure, cloud-based sharing solution, that ranges from secure email attachments to large file exchanges, and even shared collaboration folders. iManage Share enables users to access their private and shared content. It also enables the company administrators to govern user access and company content. 

iManage Work integration with iManage Share provides the fastest and easiest way for professionals to share content with users outside their organization.

NOTE:

Modifications to the settings on this page may take up to four hours to take effect.

Administrators must perform the following steps to integrate iManage Share with iManage Work:

  1. In iManage Control Center, select Settings in the left pane and then select Applications.
  2. Select Add Application. The Add Application dialog box appears.

  3. From the available list of applications, search for and select iManage Share.
    Figure: Add Share application

  4. Select Authentication. The following dialog box appears displaying the configuration:
    Figure: Authentication configuration

    Allow Refresh Token: Allow the application to obtain a new access token when it expires, without prompting the user for authentication.
    Access Token Expiry: Set the duration of inactivity allowed, in minutes, before invalidating an access token of a user.

  5. Select Access, then select from one of the following options:
    All Users: Select this option to allow all users within your company to use this application.
    Custom: Select this option to allow specific users or groups to use the application. Selecting this option provides the administrator with a search tab to add the desired users or groups.

  6. Select Settings. The Settings dialog box appears. 

    Figure: Sample Settings  

    Enter the following information:

    Table: Application settings

    Setting name

    Description

    Company ID

    Enter the unique 32 digit alpha numeric ID of your iManage Share company. Administrators can access this ID on the iManage Share web portal under Settings > Company Profile. 

    Domain

    Based on your geographical location, enter one of the following iManage Share URL:

      • US: www.imanageshare.com
      • UK: www.imanageshare.co.uk
      • Asia: www.imanageshare-au.com
      • EU: www.imanageshare-eu.com
      • Canada: www.imanageshare-ca.com

    (Optional) Share Folder Name Format

    Specify the format for the default name of the first Shared Folder in a workspace. For an example, see the following syntax:
    %C1ALIAS%-%C2ALIAS%.%WORKSPACE_NAME% translates to CUSTOM1-CUSTOM2-Workspace Name

    (Optional) Inherit Workspace Security 

    Enter one of the following values:

      • Yes (default): To add users from the Workspace Security in iManage Work to the Shared Folder with equivalent rights in iManage Share.
        OR

      • No: To not add users from the Workspace Security in iManage Work to the Shared Folder.

        NOTE:

        If the Automatically create a user when sharing a folder to an email address which does not already have a user account option is enabled in iManage Share, iManage Work users who do not have accounts in iManage Share are automatically created.

    (Optional) Share Folder Tab Name

    Specify a name for the grouping of iManage Share folders under a tab in iManage Work. You can name the tab as desired.

  7. Select Review. A dialog box appears listing all the settings configured. Administrators can perform one of the following actions:
    1. Select the Enable Application toggle switch to make the application immediately available to users.
    2. Select Finish and enable the application later.

NOTE:

iManage Work users can use the Copy to Share Folder option in iManage Work only when they have selected documents from a single iManage Work library. If they select documents that are in different iManage Work libraries (such as in Recent documents or from a list of search results), the Copy to Share Folder option is disabled. In this scenario, users must copy each document to Share individually.

Enabling iManage Share menu options in iManage Work

After integrating iManage Share with iManage Work, administrators must enable the iManage Share menu for documents and emails.

Enabling iManage Share for the documents context menu:

  1. In iManage Control Center, select Web Client and then select CONTEXT MENUS.
  2. In the CONTEXT MENUS page, select Documents tab.
  3. Select Share. A dialog box appears with the the Add option.
  4. Select Add and the following iManage Share actions are displayed:
    • Send Secure Link
    • Copy to Share Folder
  5. Choose the preferred iManage Share actions you wish to enable. After you have added the desired Share actions, select .
  6. Select Save to complete.

Enabling iManage Share for the emails context menu:

  1. In iManage Control Center, select Web Client and then select CONTEXT MENUS.
  2. In the CONTEXT MENUS page, select Emails tab.
  3. Select Share. A dialog box appears with the the Add option.
  4. Select Add and the following iManage Share actions are displayed:
    • Send Secure Link
    • Copy to Share Folder
  5. Choose the preferred iManage Share actions you wish to enable. After you have added the desired Share actions, select .
  6. Select Save to complete.

NOTE:

After adding the iManage Share actions, use to change the order of the actions appearing in the Share context menu.