As a Knowledge administrator, when curating or publishing a submitted document, you can include Optional Versioning, which allows you to choose whether the system should create a new version of the submitted document or not, each time its curation state changes. The new version of the document is curated and holds all changes.

To make optional versioning available in the Knowledge Properties panel, you must set the FORM ID field in Power Automate for document submission to one of the following:

• Curate knowledge with optional versioning

• Publish knowledge with optional versioning

This means that as an Admin if you want the system to create a new version, select the Create a new version check box. If you don't want to create a new version, no action is required.