To create a media type:

  1. In Library Manager, expand the cluster, then the library, and then Metadata.

  2. Under Metadata, right-click the Media Type node and select Add.

  3. In the Add Metadata dialog, update the fields as specified in the following table:

NOTE: The entire content of the Add Metadata dialog corresponds to a single row in a metadata table.

Table: Media Type Metadata Fields

Name

Description

SID

Don't modify. This field is a system-generated ID.

IS_ENABLED

This field controls whether the metadata can be assigned during data creation and updates, or if it's only preserved in existing data.

MODIFIED_TIME

Don't modify.

CREATED_TIME

Don't modify.

MEDIA_TYPE_ID

Enter a short identifier for this media type, such as Box.

NAME

Enter the name of this media type—for example, Insert - RED.

DESCRIPTION

Enter a short description for this new media type.

ICON

Insert a unique name for the icon resource, such as INSERT_RED. This resource name is used by the IRM Desktop Client for Records Managers applications when displaying icons.

For more information about customizing the icons in the client applications, refer to iManage Records Manager Application Designer User Guide.

NOTE: iManage Records Manager primarily supports icons of size 16 x 16 (WxH) pixels.

CIRCULATABLE_F

Indicates if the media can be requested when it's used in the file plan or a standard.

PARENT_REQUIRED_F

Indicates if items of this type require a parent container. For example, an Insert folder may not be filed in the file plan without having an expandable folder as a parent.

When you select this option, you must also edit the parent media type field “VALID_CHILDREN_RSID” so that the parent media type is allowed to contain the new media type.

IS_BOX_F

Indicates if this media type is a box.

CAN_BE_BOXED_F

Indicates if this media type can be added to a box.

AUTO_GENERATED_BARCODE_F

Indicates if IRM Server will generate a bar code when a new box or file part is created.

ELIGIBILITY_REPORT_F

Indicates if this media type can be included in eligibility reports.

NOTES

Enter any additional information about this media type.

VALID_CHILDREN_RSID

Choose all other media types that can be contained within this media type:

  1. Double-click the Value field.

  2. Select Add, then select the media type.

  3. Select OK.

  4. Repeat Steps b and c to select multiple valid children for this media type.

  5. Select OK to return to the Add Metadata dialog.

METADATA_ID

Don't modify. This field represents an internal pointer to the table row. Library Manager will assign a value to this field after you select OK.

CAN_BE_CUTOFF_F

Select the check box to indicate if this media type can be cut off.

DEFAULT_RANK

The Media Type box in the IRM client, shows a list of valid media types based on the parent media type for the file part or box flag for boxes.

The default selection in this field is set by finding the valid media type with the lowest value in the Default_Rank setting.

The default_rank values for the default media types are set as follows:

  • Jacket-1

  • Insert-2

  • Document-3

  • eRecords-4

  • Large Box-5

  • Small Box-6

  • iManage Work Workspace-7

  • iManage Work Folder-8

  • iManage Work Record-9

  • External Digital Content-10

  • iManage Work Tab-11

IS_EXTERNAL_F

This field indicates if this media type is an external record.

SUPPORTS_ELECTRONIC_RENDITION

You can select the check box to enable add and view electronic rendition for this media type.

  1. Select OK.