Improves accuracy: By scanning information about records, users, and locations in your organization, you minimize the errors common with manual data entry.
Improves efficiency: You can manage all circulation activities away from a computer terminal. The scanner software lets you check in and check out records, box files, relocate them, and take inventories.
Easy to use: Collect data using the mobile computer, and then transfer the data to your host computer. Records are updated instantly and automatically.
iManage Records Manager mobile computer software provides the functionality listed in the following table.
Table: Mobile Computer Functionality
Functionality | Description |
Checkout file part | Lets a user check a file out of the file room. |
Checkout Box | Lets a user check a box out. |
Checkin file part | Lets a user check in files that are currently checked out. |
Checkin Box | Lets a user to check in boxes that are currently checked out. |
Transfer file part | Lets a user check a file in and simultaneously check it out to another user. |
Transfer Box | Lets a user check a box in and simultaneously check it out to another user. |
Relocate file part | Lets a user move files from one permanent location to another. |
Relocate Box | Lets a user move boxes from one permanent location to another. |
Box | Lets a user indicate files that are stored in boxes for offsite or inactive storage. |
Unbox | Lets a user indicate files that are removed from boxes and returned to active status, or placed in another box. |
Disposition file part | Lets a user process a retention event based on a file part disposition eligibility report. |
Disposition Box | Lets a user process a retention event based on a box disposition eligibility report. |
Inventory file part | Lets a user conduct a physical inventory of the file room, verifying that files are in the correct location and checked in. |
Inventory Box | Lets a user conduct a physical inventory of the file room, verifying that boxes are in the correct location and checked in. |
Audit file part | Lets file room personnel audit a room or office to ensure that the movement of file(s) is up to date, and ensures that the file(s) are checked out to the appropriate person. |
Audit Box | Lets file room personnel audit a room or office to ensure that the movement of boxes is up to date, and ensures that the box(es) are checked out to the appropriate person. |
View/Delete Items | Lets a user review and/or delete scanned items. |