Full-text search queries include ‌search terms and operators:

  • Terms: Individual words, partial words, and phrases that you use to perform full-text searches.

  • Operators: Let you ‌combine search terms to restrict your search. The table below lists the available operators.

NOTE: All operators must be entered in all UPPERCASE letters.

Table: Search operators

Search operator

Description

Example

" "

The double quotation marks operator locates documents that contain an exact word or phrase. It's used to perform a literal search. You can use double quotation marks with any of the other operators described in this table.

NOTE: Stopwords are removed from queries using quotes.

To find documents that contain the phrase new york, enter: “new york”

If you don't use quotation marks, your results will include matches for new and york.

OR

The OR operator finds documents that contain at least one of the terms to which it's applied. This is the default behavior if no explicit operator is entered between the two terms.

To find documents with one or both of the words red and green, enter:

red OR green

AND

The AND operator locates documents containing both the terms on either side of it.

To find documents that contain the words England and North, enter:

England AND North

*

The asterisk (*) is used as a wildcard operator to represent any number of alphanumeric characters (including none).

NOTES: 

  • When using the asterisk wildcard, try to narrow the potential scope of the wildcard entry as much as possible.

  • If you want a wildcard character to be interpreted as text and not as a wildcard, precede the character with a backslash (\).

To find documents about automobiles, enter: auto*

Matching documents include words such as auto, automobile, and automotive, but also include autobiography, autocracy, and autograph. A more specific query would be:

auto OR automo*

Searching for *vert* will return matches for the words convertible, inverted, vertigo, and covert.

?

The question mark (?) replaces any single alphanumeric character.

NOTES: 

  • You can use more than one question mark within a term.

  • If you want a wildcard character to be interpreted as text and not as a wildcard, precede the character with a backslash (\).

b?rn would match the words born, barn, or burn.

ph??e would match the words phone and phase.

( )

Parentheses let you group terms to define a precedence.

document AND (cluster OR redundancy) returns documents which contain document and either cluster or redundancy.

Search for Word Variations with Stemming

When a full-text search is performed, Records Manager stems the search terms, and finds words that have the same stem. For example, a search for jumped returns results that include jump and jumping. Stemming is enabled by default.