iManage Work displays the status of a user or group using two overlay icons:

1. Disabled (:Disabled:): Disabled users are those whose accounts have been deactivated. After deactivation, they don't have the permission to access an existing item and can't be given access to a new item in iManage Work. 

2. External (:Ext_badge:): External users are those who can't see items unless they have explicit permission. While most users can see items that have a default security of Public/View, external users have to be given explicit permission to allow them to view or interact with any items.

The overlay icons are displayed in the following areas:

• Properties panel

• Security Details panel

• Permissions list

• User/group lookups when adding to an item's permission (disabled users are excluded from permission lookups)

• Author/Operator facets in Filter panels

Table: User Status