Labels with barcodes are printed and affixed to physical records to identify them. These labels help in tracking records during circulation.

Note the following when setting up labels:

• The label should display only the information necessary to identify the item, rather than redundant metadata of the item.

• In a multiple-office firm, standardize file plan hierarchy across offices, because inconsistencies in file plan hierarchies can affect the generation of label reports. For example, office A uses redwelds at the top level and folders at the next level, and office B uses both redwelds and folders at the top level. In such a scenario, while it is possible to create multiple label reports for subsets of file parts, the label printing queue in the application becomes inefficient to manage, as it is designed to accommodate a single label report. Hence, it's better to design labels that can be generated by a single report.

• Many law firms use color side-tab labels as well as smaller 2 x 4 labels on redwelds. Since Records Manager requires that label reports have the same size labels for a specific media type, you may have to redesign your labels before using Records Manager label printing capabilities.

• Consider using dedicated roll-stock label printers such as Intermec, Zebra, or DataProducts. These printers support different size formats.

For information on working with labels, refer to Managing Labels.