Importing folders in bulk

You can now import folders from their native location to iManage Drive in bulk. When importing folders in bulk, iManage Drive does the following:

Copies folders from user’s native location to iManage Drive. Microsoft Windows displays a prompt for the copy action and closes the prompt when the task is completed.
Syncs the copied folders to iManage Work. Users can view the sync status at the bottom of the Notifications tab in iManage Drive panel.

NOTE:

We recommend that you don’t shut down or lock your device when the copying of folders is in progress, as this can stop the copy action.
Although you can continue to work in iManage Drive, any changes made to documents are synced only after iManage Drive completes syncing the folders that were imported in bulk.
Although you can import files in bulk, any limitations specified by your administrator in the admin_settings.yaml file configuration file aren't applied. For more information, contact your administrator.

Your administrator can set the number of folders you can import in bulk. When you try to import more files or folders than the value specified in the admin settings or the import exceeds the limit specified, iManage Drive displays an error message.

For example, if administrators set the bulk_import_folder_limit option to 100 and you try to import more than 100 folders, iManage Drive displays the following error message:

Figure: Message when imported folders exceed the limit

Currently, we support only one bulk import at a time. For example, when copying a folder into iManage Drive, you can’t import folders from or to another location until the folder’s contents are synced to the server or discarded. If you try to import a set of folders from or to a location other than ‌the location in which files or folders are being synced in bulk, iManage Drive displays the following error message:

Figure: Message displayed when users try to import folders when iManage Drive is still syncing

From iManage Drive 10.11.0 onwards, we’ve enhanced the bulk import feature such that users can directly import folders to iManage Work Server. Now when importing a folder, if your administrator have set the bulk_import_sync_to_server admin settting is set to true and if the number of files in the first folder exceeds the value specified in bulk_import_max_file_count_for_local_copy admin setting (default value is 100), iManage Drive starts a separate process to sync the file directly to iManage Work Server. The default value for bulk_import_sync_to_server is true.

Syncing files directly to iManage Work Server has the following advantages:

iManage Drive doesn’t accumulate a backlog during folder import.
iManage Drive doesn’t consume space as the files are directly synced to iManage Work Server.
iManage Drive doesn’t have to encrypt files as they are available in the application only as stubs.

Figure: Progress bar for importing folders in bulk

Also, you can do the following:

To pause the file backup creation process, select the Pause button.
Figure: Pausing the bulk import progress
To view the details of the file/folder being imported and also the total number of files remaining, select More details. To hide the details, select Fewer details.
Figure: Viewing the details of the file being imported

Additionally, when you try to copy a folder and the copy action fails, the following error message is displayed:

Figure: Error message displayed when copy fails

To view the details of the errors, you can select More details. The following figure is displayed:

Figure: Details of the files not copied

For example, if you copy files that don't have an extension, the details mention “File without extension cannot be synchronized.“ You can save the report by selecting Save report or dismiss by selecting Dismiss all files.