To ensure that only the file parts that match your criteria appear in the list, you can filter the Pending Items list by setting criteria on it.
In the Record Activities pane, select File Labels.
In the Desktop Label Printing interface, select the Configure link.
In the Options dialog, from the Printer settings list, select a printer to use as the default printer.
From the Select label report format list, select a format for displaying information in the label.
The format predefined for file part labels in Setting Report Hot Links is selected by default.To export the label report information to a file, refer to Exporting Labels.
To filter the list by users, select Add users.
Use the Select User dialog to select individual users.When you are finished adding users, select OK.
To remove an existing user, select a user ID from the list, and select Remove users.
NOTE: Only the file parts created or last modified by the specified users are displayed in the Pending Items list.
To filter the list by locations, select Add locations.
Use the Find a Location dialog to select locations.When you are finished adding locations, select OK.
To remove an existing location, select a location from the list, and select Remove locations.
NOTE: File parts that are in the specified location, including their child locations, are included in the Pending Items list. The location doesn't have to be an exact match. For example, if Building A is the Home Location and Office B is in Building A, then Office B is a match for Building A.
Select OK.