The following table shows the difference when co-authoring using iManage Work Next Generation Co-Authoring, iManage Work with Microsoft Office for the web Co-authoring, and Microsoft Office integration with desktop applications.
Table: Comparing iManage Work co-authoring applications
Feature/components | iManage Work Next Generation Co-authoring | iManage Work with Microsoft Office for the web Co-authoring | Co-authoring options available in iManage Work Desktop for Windows |
|---|---|---|---|
Microsoft licensing | Microsoft 365 license | Microsoft 365 license | Any Microsoft Word, Microsoft Excel, and Microsoft PowerPoint desktop applications license. |
Microsoft platform | Refer to Prerequisites for more information about the supported Microsoft platforms. | Microsoft 365 for the web |
|
File types supported | Microsoft Office XML file formats (for example .DOCX, .PPTX, and .XLSX, and so on) For the full list of supported file types, go to: https://learn.microsoft.com/en-us/microsoft-365/cloud-storage-partner-program/plus/extensions | Microsoft Office XML file formats (for example, .DOCX, .PPTX, and .XLSX, and so on) https://learn.microsoft.com/en-us/microsoft-365/cloud-storage-partner-program/plus/extensions | .DOCX, .PPTX, and .XLSX files |
Microsoft 365 applications for the desktop required |
| No | Yes |
Viewing and editing files | Open files in either:
| Open files in a browser or browser tab | Check out the files |
Editing large files | The recommended file size is:
NOTE:
| There's a size limit described. You can edit only those files whose file limit is less than the limit defined by Microsoft. For information about the file size limitations, go to: https://docs.microsoft.com/en-us/microsoft-365/cloud-storage-partner-program/faq/file-sizes .
| No size limit is specified. . |
Checking out files | Check out the files in either:
| Open the files in a browser or browser tab. | Use the check-out option to check out the file. |
Checking in files | Close the files when using the Microsoft 365 applications for the desktop, or the browser instance when using Microsoft 365 for the web or Microsoft 365 applications for iOS, or Microsoft Word for iOS, or Microsoft Excel for iOS, or Microsoft PowerPoint in iOS apps in which the file is open. | Close the browser instance to automatically free the files | Manually save and close the files to free up the files for others to use. |
File save process | Changes are automatically saved in Microsoft 365 for the web and iOS devices. For Microsoft 365 applications for desktop changes are automatically saved if AutoSave is enabled. You have to manually save the files if AutoSave is disabled. | Files are automatically saved.
| Files must be manually saved. |
Microsoft OneDrive requirement for co-authoring | No | No | Yes |
Starting co-authored sessions | No initiation is required. If you have read/write access, sign in and open the files | No initiation is required. If you have read/write access, sign in and start editing using Microsoft 365 for the web. | A formal invite has to be sent for others to co-author. |
Completing co-authoring sessions | Co-authoring sessions are completed when all users close:
| Co-authoring sessions are completed when all users close the browser instances they are using to make edits and edits are automatically saved. | Users must manually finish the co-authoring session. |