Editing a file as a new version

To create a new version of your files:

NOTE:

  • The Edit in a new version in Word | Excel | PowerPoint menu option is disabled if you have read-only access to this file.

  • You cannot save a file as a new version within Microsoft Office for the web. When you want to save your file as a new version, ensure you select the option that creates a new version of the file prior to editing the file.

  1. Select images/download/thumbnails/125068491/kebab_menu.png next to the Microsoft Office file you want to edit as a new version and then select Open. Alternatively, right-click the Microsoft Office file you want to edit as a new version and select Open.

  2. Select one of the following.

    • Edit new version in Word for the web to edit a Microsoft Word file as a new version.

    • Edit new version in Excel for the web to edit a Microsoft Excel file as a new version.

    • Edit new version in PowerPoint for the web to edit a Microsoft PowerPoint file as a new version.

    The edit new version dialog box appears.

  3. Make necessary changes to author, comments, or title.

  4. (Optional) To view the security details of the file, select View Security Details . The security details are displayed.

  5. (Optional) In the security view, change the default security using the Default Security drop-down menu. The following options are available: Public, Private, and View.

  6. (Optional) In the security view, you can add users or groups by doing the following:

    1. Select Add Users/Groups.

    2. Search and add user(s) or group(s) using the search field.

    3. Select the access type for the user(s) or group(s) added. The following options are available: Full Access, Read Only, Read/Write, and No Access.

    4. To confirm the changes made, select Confirm . The user(s) or group(s) added now has the granted access to this document.

    5. Select images/download/thumbnails/125068491/back_arrow.png to display edit new version dialog box.

  7. Select Create new version. A new version of the Microsoft Office file is created and opens in your browser tab or browser window.