New features are continuously being added to iManage Control Center. See what enhancements and feature changes are available in each update.

For features introduced in 2026 updates, refer to:

For features introduced in older updates, refer to:

• 2025
• 2024
• 2023
• 2022
• 2021
• 2020

May 2026

General availability of Collaboration Links

Collaboration Links is a document‑sharing feature that provides a secure alternative to the copy‑based approach used by iManage Share. It facilitates in‑place access to the original document, allowing guest users (external users or non‑iManage internal users) to co‑author, view, or download documents through time‑bound, single‑document links. Collaboration Links is powered by Microsoft 365 and iManage Work Next Generation Co‑authoring.

Administrative capabilities

Administrators can enable and configure Collaboration Links to align with organizational requirements, including the following capabilities:

• Feature activation: Collaboration Links is disabled by default. It can be enabled through the Document sharing setting on the Collaboration page.

• Role-based privileges: Grant or revoke the Send Collaboration Links privilege at the library role level. This controls which users can create, edit, and remove collaboration links.

• Domain-based access control: Configure restriction modes—No restrictions, Only allow certain domains, or Deny certain domains—to govern which external email domains can access shared content.

• Per-user access management: View all users who've received Collaboration Links within a library and allow or block individual collaborators as needed.

• Document oversight: Monitor all actively shared documents within a library. Administrators can stop sharing at any time to immediately revoke access.

• Expiration controls: Configure the default expiration period for document sharing.

• UI customization: Configure collaboration-related properties on Document Properties and Search forms, add sharing actions to context menus, and include the Shared until field in Documents views.

Prerequisites

To use Collaboration Links, the following requirements must be met:

• Your organization must be on iManage Work at cloudimanage.com.

• Users must have a Microsoft 365 Enterprise license.

• iManage Work Next Generation Co-authoring must be enabled in your domain.

• Users must have Read/Write or Full access to a document to send, edit, or remove collaboration links.

In addition, link recipients who are also iManage customers must have the following iManage web extensions enabled in iManage Control Center:

• Microsoft 365 for the desktop: Required to co-author documents using Microsoft 365 desktop applications.

• Microsoft 365 for the web: Required to co-author documents using supported browsers, including Google Chrome, Microsoft Edge, and Safari.

For more information about the user experience, refer to Sharing documents using Collaboration Links. To configure Collaboration Links in your environment, refer to Collaboration.

April 2026

Search suggestions feature control

This update introduces search suggestions for workspace title and description, document title, and email subject searches in iManage Work Web. When a user enters three or more characters in the main search bar, iManage Work automatically suggests up to five matching results. This enhancement applies to both simple and advanced searches.

Administrators may enable or disable this functionality using the Search Suggestions (Typeahead) feature on the Upcoming Features page in iManage Control Center. The feature, which is disabled by default, is available with this update and will become permanent June 30, 2026.

March 2026

Configurable advanced search forms

This update adds the Advanced search: form defaults setting, allowing administrators to control how many and which fields are displayed when users select Reset form in Advanced Search forms across iManage Work Web and File Open / Save As dialogs. Administrators can choose between system-configured defaults or administrator-defined field sets.

Default behavior

When this setting is set to No, the advanced search form shows the following default fields by search type:

Customized behavior

When this setting is set to Yes, two additional settings are available:

• Document and Email top fields: This setting lets you specify the number of top valid fields from the Document and Email Search Properties forms configuration that will display by default in the Documents, Emails or Docs & Emails advanced search forms.

• Workspace top fields: This setting lets you specify the number of top valid fields from the Workspace Search Properties forms configuration that will display by default in the Workspaces advanced search forms.

The top n fields displayed (where n is the number from the above settings) are defined, respectively, in the Document and Email Search Properties and Workspace Search Properties sections on the Search tab of the Forms page. The fields are displayed to users in the order configured in these sections. Also, administrator-defined field sets are shown on the advanced search form when users:

• Select Reset Form in the advanced search form, or

• Have never added or removed fields from their advanced search form.

The Advanced search: form defaults, Document and Email top fields, and Workspace top fields settings are configured on the Defaults tab of the Web Client page in iManage Control Center, as shown in the figure below:

New Enable idle timeout overlay setting

This update introduces the Enable idle timeout overlay setting in Control Center, allowing you to add an extra layer of security for Work Web user sessions. This setting is disabled by default. When enabled, iManage Work Web proactively displays a warning five minutes before a user’s session expires, prompting them to extend their session if needed. If the user’s session expires, an overlay masks the screen, ensuring that any sensitive content left unattended is hidden—reducing the risk of unauthorized access while maintaining a predictable session experience.

Previously, user sessions in Work Web always timed out after 30 minutes of inactivity with no visual indication. This often led to unexpected sign-in prompts or an unexpected UI refresh when a user returned and took an action. The new overlay improves this experience by clearly notifying users that their session is about to time out and allowing them to continue working without disruption.

With the Enable idle timeout overlay setting enabled, administrators can configure how long a session may remain inactive before users receive a timeout warning. The default value is 30 minutes, but it can be set to 30, 60, or 90 minutes. If the setting is disabled, Work Web retains its existing behavior in which sessions time out after 30 minutes of inactivity, and users receive no warning before being asked to sign in again.

The following figure shows the Enable idle timeout overlay setting in the enabled state along with the available timeout session durations.

Improved user experience when enabled

When the Enable idle timeout overlay setting is enabled, Work Web provides a clearer, more predictable timeout experience:

• Users receive a five-minute warning before their session expires.

  • The dialog informs the user that their session is idle and prompts them whether they want to continue.

  • Users can keep their session active by selecting I’m still here in the dialog, closing the dialog, or pressing any key before the warning period expires.

• If the user takes no action within the five-minute warning period, an overlay page with a Sign in button appears, allowing them to return to their original page after re-authenticating.

• Selecting Sign in seamlessly re-authenticates SSO users and returns them to their original page. Non-SSO users will be prompted to sign in again using their credentials.

February 2026

iManage Cloud Usage Analytics

iManage is introducing Cloud Usage Analytics, a tool that provides insights into how your iManage Cloud environment is performing and being used. It helps you monitor storage and system resource consumption so you can make informed decisions that support efficiency, planning, and overall usage health.

Cloud Usage Analytics provides a detailed, easy-to-navigate view of your storage consumption and system activity. Through intuitive dashboards and downloadable reports, you can quickly assess how your iManage Cloud services are performing, spot trends, and share meaningful insights across your team. You can also extend access to additional team members so they can review or explore the data as needed.

This tool is designed to give you clear visibility into your resource usage—not for billing purposes, but to help you optimize your environment. Cloud Usage Analytics is delivered through a plug-in within iManage Admin Portal. The dashboard presents high-level insights at a glance, with the option to dive deeper by adjusting filters such as date range or data scope (by library). You can also download reports and manage who has permission to view this information.

An example of the Analytics page dashboard is shown in the following figure.

Getting started with Cloud Usage Analytics

Cloud Usage Analytics is automatically enabled for your iManage Cloud Admin account, so you can start using it right away. To access it for the first time, simply sign in to iManage Admin Portal using the Cloud Admin user name for your company (for example, CloudAdmin@CompanyName.com).

After you’re in, you can easily grant access to other team members through the Access Policy page in iManage Admin Portal. There are two roles you can assign:

• Admin: Users with this role can view and export cloud analytics, as well as manage cloud analytics roles by adding, removing, and editing user access.

• Viewer: Users with this role can view and export cloud analytics.

Securely share insights

Analytics helps you deliver valuable insights to the right people—firm leadership, practice managers, and more—without expanding access to iManage Work. This means you can broaden visibility while keeping client content secure and access tightly controlled.

If you need to collaborate beyond your internal team, you can securely invite trusted third parties, like Partners, and give them the insights they need—without granting unnecessary access.

For more information, refer to the Access Policy section in iManage Admin Portal Help.

Future enhancements

We’re continuing to make Cloud Usage Analytics even more powerful! Soon, you’ll have access to additional usage data and a new billing interface, scheduled for release in the first half of 2026. This feature will let you view subscription details for each billing period—making it easier to track and manage your account. More details will be available soon.

FAQ

Q: Can I give someone access to Cloud Usage Analytics without granting access to iManage Work?

A: Yes. You can share Cloud Usage Analytics with trusted third parties—like Partners—without exposing any of your iManage Work content. This means they can view your usage reports while your client data stays completely secure.

Why's this helpful? Giving Partners access to your analytics helps them support you with deeper insights into utilization and adoption, so you can get even more value from iManage.

For step-by-step instructions, refer to the Grant access to an external user section in iManage Admin Portal Help.

Q: Is iManage Cloud Usage Analytics available for all customer tenants?

A: Yes. It’s available for all customer tenants, including sandbox environments, and is provided at no additional cost.

Updates to the Web Client page

This update introduces several improvements to the Web Client page in iManage Control Center.

• The Settings top‑level tab has been removed, and the General, Defaults, Navigation, and Toolbars tabs have been moved to the top level. All settings contained within these tabs have also been moved.

• The Access tab and its Enable access to specific group(s) setting have been removed, because access to iManage Work Web is managed directly through the Work Web application.

The figure below shows the updated Web Client page layout.

Explore new features in advance

This update adds a new Coming Soon option that lets selected iManage Work Web users try out upcoming features and fixes before they’re released to your entire organization. You decide which groups get early access, giving them the chance to explore new functionality ahead of the next monthly service update.

Because the preview environment uses live production data, any changes users make in this environment will be against the production data. This provides a practical and secure way for trusted users to preview enhancements, confirm issue fixes, and share valuable feedback—helping ensure smoother rollouts for everyone.

Availability and timing of Coming Soon features

We aim to make all enhancements detailed in each monthly Cloud Service Update article accessible for testing when the Cloud Service Update is published. Typically, Cloud Service Updates are published two weeks before the general rollout for all users.

How to enable Coming Soon access

Using the Coming Soon capability is optional. It’s controlled by the Enable “Coming soon” for select groups setting, found on the General tab of the Web Client page in iManage Control Center.

When you enable this setting:

• You must specify one or more internal global groups whose members will have access to the Coming Soon option in iManage Work Web.

• The Coming Soon toggle will be displayed on the Work Web user menu to only the users in these groups.

What’s displayed to users

After the feature is enabled and their group is included, a Coming Soon toggle is displayed to eligible users on their Work Web user menu. They can turn this option on or off at any time by selecting the option. The Coming Soon option won’t be displayed at all to users who aren’t members of the designated groups.

An example of the Coming Soon toggle is shown in the following figure.

Introducing the Enable Global Folder Search setting

This update adds the Enable Global Folder Search setting, which specifies whether library-level (global) folder searches are enabled or disabled in the Work Web, Work Panel, and File Open Save As dialogs.

With this setting, you can choose whether users are allowed to search for folders across the entire library or only within a specific workspace or folder.

You’ll find this setting on the General tab of the Web Client page in iManage Control Center.

The Enable Global Folder Search setting can be configured as follows:

• Yes (default): Global folder search is enabled.

• No: Global folder search is disabled. With this option, users can still search for subfolders within a workspace or folder.

When this setting is set to No, the option to search for folders at the global level is unavailable, as shown in the following figure.