Viewing file activities in Timeline

You can view the history of actions that you and other users performed on a file using iManage Drive. Sign in to iManage Work and from the kebab menu images/download/thumbnails/136577582/1.png for a file, select images/download/thumbnails/136577582/Timeline.png (Timeline). Details such as the date and time of the file activity, version, and user information are displayed. For more information about accessing the timeline, refer to the Viewing a document's timeline section in iManage Work Help.

The following figure displays the detailed audit trail for a file accessed (opened, modified, saved, and closed) from the iManage Drive mapped folder when the Preferences > General > Check-in option > New Version option is enabled.

Figure: Entries for file modified (New Version option enabled)


The following Timeline entries are displayed for the various actions:

  • Viewed

  • Created

  • Downloaded

  • Conflict resolved

  • Checked out

  • Checked in

  • Synchronized

  • Released

  • Modified

For more information about when these entries are displayed, see Appendix A: Timeline entries for file actions using iManage Drive.

When you install iManage Drive and iManage Work Desktop for Windows on the same machine and print a file from iManage Drive, this event is captured in the Timeline and is displayed as follows:

  • Created version <number> using iManage Drive

  • Viewed version <number> using iManage Drive

  • Printed version <number> using <application name>

This is because when you print a file by right clicking the file and then selecting Print in iManage Drive, the file opens in the native application, thus allowing the Timeline to capture this event.

  • When you right-click a Microsoft PowerPoint file and select Print, the Timeline does not capture the print event. This is because printing a Microsoft PowerPoint file using the right-click option does not open the file and hence the Timeline cannot capture this event. You can open the file and select File > Print to capture the print event in the Timeline.

  • iManage Drive and iManage Work Desktop for Windows (10.6.0 onwards) should be installed on the same machine for the Timeline to display this information.