You can link user-created folders and subfolders in your Microsoft Outlook mailbox to an iManage Work folder. Linking ensures that existing emails and all emails, which are later added to these folders, get filed to the corresponding iManage Work folder automatically.
Select any Outlook folder that you created and then select Manage folder > Link folder in iManage Work panel. The iManage location picker dialog box appears.
Navigate to and select the iManage Work folder to which you want to file the emails.
(Optional) Select one or both the following check boxes for filing options as required:
Private: Ensures that your emails are not visible to other users even when they have access to the filing folder.
Delete: Moves emails in your Outlook folder to Deleted Items after they are filed to iManage Work.
Choose Select. The folder gets linked and the [Work_Mac] suffix is added.
Figure: Linked folder suffix
The iManage Work panel displays the Click here link that enables you to view the email filing status. For more information, refer to View filing status. The label is displayed for all emails in the linked folder when they get filed. If you selected the Delete option in the iManage dialog box while linking the folder, all emails are removed from the selected Outlook folder after filing. They appear in the Deleted Items folder with the label.
Linked folder information in the panel
For linked folders, the following details are displayed in the iManage Work panel:
iManage Work link that opens the destination iManage Work folder in the browser.
Information about whether the emails were filed as private and/or deleted after filing.
Last sync time for the linked folder
Name of the user who linked the folder
Figure: Folder linking options